GENERAL CONDITIONS REGARDING THE PROVISION OF POSTAL SERVICES
FAN Courier Express (hereinafter FAN/FAN Courier/FAN Courier Express) offers and provides postal services included in the area of universal service, but also not included in the area of the universal service, in the matter of internal and international postal dispatches, under the following conditions:
FAN Courier Express accepts only postal dispatches packaged and duly labeled by the sender according to the item being sent, with an opaque outer cover that does not allow the contents to be viewed and has the full identification data of the recipient (first and last name/ name in the case of legal entities, the full address of delivery, telephone) and optional of the sender, except in the case of the reverse reimbursement, for which the sender’s data is also mandatory.
By delivering the dispatches to the FAN agent/staff, the dispatcher agrees on the terms and conditions of FAN Courier Express, from the commercial offer of the provider, whether it signs or not the transport document (AWB).
The dispatcher is liable for the correctness of the data written on the postal dispatch and its appropriate packaging and labeling.
Approval conditions of postal dispatches
Weight and dimensions conditions:
Packaging conditions
To be approved in the postal network, the postal dispatches must fulfill the following packaging conditions:
The postal dispatches which contain fragile goods must be packed appropriately by the dispatcher, using bubble wrap as padding, shockproof polystyrene or other material which attenuates the mechanical shock and to have the “Fragile” inscription applied. FAN Courier Express SRL is obliged to recognize and abide by the inscriptions/labels applied by the dispatcher and to grant a special attention in the handling and storage of the postal dispatches in question.
FAN Courier Express is not liable for the eventual total or partial losses, damages, damages provoked to the people, environment, used installations or other goods, provoked by hidden vices by packaging.
The postal dispatches must not contain:
FAN Courier refuses to take over postal dispatches which contain the goods described previously and postal dispatches which do not abide by the FAN packaging conditions.
FAN Courier Express SRL provides dispatching services with declared value, services for which the characteristics will be the insurance of an internal or international dispatch against the loss, theft, total or partial destruction or damage, for a value which cannot exceed the value declared by the dispatcher (against a 1% tax of the declared value) and the issuance, on demand, after submission, respectively delivery of postal mail of a proof regarding the deposit of the postal dispatch, or delivery to the recipient, without being confirmed in writing by the recipient.
The term in which the dispatcher can request the proof regarding the deposit of the postal dispatch which makes the object of a dispatch service with declared value is of 9 months from its deposit date, FAN Courier Express SRL being obliged to communicate that respective proof in an average term of 2 working days from the request date, through a method agreed with the dispatcher or integrator (for example fax, e-mail etc.), without additional costs for the dispatcher.
In case of referral service with the declared value, the maximum accepted value of the declared value for domestic postal shipments is 5000 RON.
From this conditions respectively the maximum accepted limits, it can be derogated only through concluded commercial contracts, in written form, between sender/integrator and FAN COURIER EXPRESS S.R.L. or between recipient and FAN COURIER EXPRESS S.R.L, based on negotiable individual offers (supplementing the public offer).
FAN COURIER EXPRESS S.R.L. does not offer and provide dispatching services with declared value having the object of international postal dispatching.
FAN Courier Express SRL provides the reimbursement service, a postal service which particularity consists in the payment by the receiver to the sender, through the postal network, of the value of the item which is the subject of registered domestic or international dispatch. These postal dispatches are only accepted if the sender has correctly and completely indicated all his identification data.
FAN Courier Express SRL offers and renders the postal reimbursement service exclusively in/from Bulgaria and Hungary (from Romania to Bulgaria/Hungary and Bulgaria/Hungary to Romania respectively).
The accepted currency for payments and money collection for the Cash on Delivery Service Collector Account (bank) is the local currency of the recipient country, respectively Romania – lei, Bulgaria – leva and Hungary – forints.
Payment of money to the sender in the case of reimbursement service involving domestic postal dispatches is made both in cash and in a bank account.
The maximum amount accepted by the supplier for domestic postal items that are the subject of the cash on delivery service, for the paying client without a contract is:
| Sender | Consignee | Maximum standard reimbursement (cash) | Maximum reimbursement Amount for Collecting Account |
| Individual | Individual | 5,000 lei | 5,000 lei |
| Individual | Legal entity | 5,000 lei | 5,000 lei |
| Legal entity | Legal entity | 5,000 lei | 5,000 lei |
| Legal entity | Individual | 5,000 lei | 5,000 lei |
The payment to the sender in the case of reimbursement service involving international postal dispatches is made exclusively in a bank account.
The maximum amount accepted by the supplier for international postal dispatches subject to the reimbursement Service is:
From this conditions, respectively the maximum accepted limits, it can only be derogated through concluded commercial contracts in written form, between sender/integrator and FAN COURIER EXPRESS S.R.L. or between recipient and FAN COURIER EXPRESS S.R.L, based on negotiable individual offers” (supplementing the public offer).
The deadline for returning the equivalent of domestic postal dispatches to the sender (amounts collected from the recipient) is 2 business days from delivery, and for international ones, it is 7 days.
FAN Courier Express SRL provides the Receipt Confirmation service, a postal service for which the characteristic is the delivery towards the dispatcher of the proof regarding the delivery of the registered postal dispatch, confirmed in written by the receiver, physically or digitally (on email). The return term towards the dispatcher of the proof regarding the delivery of the postal dispatch, internal or international, confirmed in written by the receiver, is 2 working days from delivery in case of internal postal dispatches and 2 working days from delivery in case of international postal dispatches.
In case of loss of proof of receipt confirmation of the postal dispatch by the receiver, FAN Courier Express SRL drafts and makes available for the dispatcher a copy of it (physically or by email).
FAN Courier Express SRL provides the Express service, a postal service which implies cumulatively:
The delivery times guaranteed for the postal dispatches which make the object of the Express service are:
FAN Courier Express SRL does not offer and does not provide the express service, with the object of international dispatches.
In case of exceeding the guaranteed delivery times for the Express service, FAN COURIER S.R.L. is liable towards the user by returning a 0.5% from the cashed tariff for each 12 hours of delay, but the indemnity cannot exceed the value of the cashed tariff.
FAN Courier Express SRL does not provide the Postal Order service on paper.
The pick-up of the postal dispatch is made through the staff employed at the access points served by FAN Courier staff or from the address specified by the dispatcher, by the courier (provider’s staff) and by automatic collection systems (lockers).
All the postal dispatches are handed over sealed.
The delivery of the postal dispatch is made at the address specified by the dispatcher, personally towards the receiver or the person authorized to receive the postal dispatch at the contact point served by staff, personally by the receiver or the person authorized to receive the postal dispatch, after the prior transmission of an advice which announces the postal dispatch or an automatic delivery system.
The delivery of the postal dispatch to the address specified by the dispatcher or at a contact point served by staff can be made on Saturday, if the dispatcher requested this, mention which will be specified on the transport document (AWB) at the box observations « Delivery on Saturday ».
Delivery at lockers is made every day of the week.
When they are taken over, they will be weighted, measured and the weight taken into consideration will be the biggest one between the physical one and the volumetric one.
The calculation formula for the volumetric weight is length x width x height/6000 cm.
In the FAN warehouse they will be sorted/weighted by the weighting belt, only for the own records of the supplier (FAN).
Each access point and contact as wells as the FAN Courier’s staff who collects postal dispatches from the dispatcher’s address holds appropriate measurement instruments (homologated and metrological certified balance).
FAN Courier Express will not use handling methods of the postal dispatches which, by the activity of its employees or external factors can alter, damage the postal dispatch or its content throughout the period when it holds the postal dispatches,.
Also, FAN Courier Express does not condition the provision of the postal services by the opening of the postal dispatch, will not open the sealed postal dispatch and will not use handling methods that could give the possibility to any person to acknowledge the content of the postal dispatch.
The postal dispatch can be opened by the receiver before accepting it, if the dispatcher chose the service “Open at delivery” and paid in advance the value of the service.
FAN Courier Express will return the postal dispatch to the address of the dispatching client by applying a tariff equal to the one way service, according to the tariff specified in the commercial offer, in a term which cannot exceed the delivery term of the respective postal dispatch and is calculated, where applicable, from the expiry date of the specified keeping period or delivery attempt, if this could not be delivered to the receiver from the following reasons:
Except the postal dispatches which make the object of Express and Special Delivery services, in case of impossibility of delivering the postal dispatches towards the receiver (or authorized person), Fan Courier Express will notify the receiver through a notice which announces the arrival of the postal dispatch and will keep, at the contact point, to be delivered, the postal dispatch that could not be delivered to the receiver, for a period of 5 calendar days from the notification date or 7 calendar days from notification in case of delivery at certain contact points or lockers, according to the notification received by the receiver.
If the sender or the integrator requested in written, when delivering the postal dispatch or through contract, the return with celerity of the postal dispatch, without the notification of the receiver and, respectively, without keeping the postal dispatch at its disposition, Fan Courier Express will return with celerity the postal dispatch to the sender.
The postal dispatches which were not delivered to the receiver and returned to the dispatchers will be kept for 9 months in the FAN Courier Express warehouse from Bucharest. If during this time the dispatcher or the receiver did not claim the postal dispatch, it will pass without any prior notification or formality in the FAN Courier Express property. For any keeping of the postal dispatch at the dispatcher’s or receiver’s disposal, FAN Courier Express will perceive a tariff of 1 leu/day, after the expiry of the advice term.
Except the Express service, FAN Courier Express guarantees the delivery of any internal postal dispatch under good conditions and in full confidentiality, anywhere throughout Romania in an average term of 2 working days, without exceeding 3 working days, except the situation when delivery on Saturday was requested.
In case of exceeding these delivery times of the internal postal dispatches (except the Express service), and in case of exceeding all the return terms afferent to them, FAN Courier Express, is liable towards the user by returning a 5% of the cashed tariff for providing this service.
For postal dispatches over 3m length the delivery will be executed exclusively through the contact points served by staff of FAN Courier Express, after the prior sending of a notice which announces the arrival of the postal dispatch.
FAN Courier Express guarantees the delivery of any international postal dispatch under good conditions and full confidentiality, in a maximum term of:
In case of exceeding the guaranteed delivery times for the postal services containing international dispatches, FAN Courier is liable towards the user by returning the tariff cashed for that service.
The delivery terms do not include legal holidays from the dispatching and/or receiving countries, force majeure and unforeseeable circumstances.
Additionally, in case of international postal dispatches both parties will abide by the incident legal dispositions regarding customs and the law from the states where operations of postal services are provided and those crossed in transit by the postal dispatch.
The settlement mechanism of claims received from users
FAN Courier Express settled a simple, transparent and accessible settlement mechanism for claims, especially regarding theft, loss total/partial destruction or damage of the postal dispatches, and non-abidance by the quality conditions of the services (delivery, return terms etc.). The procedures allow the equal and prompt settlement of claims and an adequate reimbursement or compensation system.
The introduction term of the prior claim addressed to the provider of postal dispatches is of 6 months and is calculated from the date of delivery of the postal dispatch.
The provider of postal services is obliged to settle the prior claim in a term of 3 months from its introduction date.
The dispatcher or receiver dissatisfied by the offered services (lack of providing the service or inappropriate providing of the service) can make a written claim by personal submission at any of the FAN Courier Express branches, by e-mail at customer@fancourier.ro, phone 021.9336 or can send it by registered letter through the postal service confirmation of receipt at 32 Sos de Centura, Stefanestii de Jos, Ilfov, to the attention of the Customer Relations department.
In order to settle the claim, the claimant user will have to describe in the content of the claim the event (facts, actions and causes), afferent to the claim, to specify his claims, chosen payment method in case of indemnity and necessary information to receive the indemnities and contact data (if the claim is considered founded, the applicant must be contacted), to submit relevant proof for correct and complete analysis, appropriate to the claimed event (such as, if applicable, AWB, document which proves the postal service copy, invoice issued by the provider, photos, package of the postal dispatch, damaged good which makes the object of the dispatch, copy of the record of findings etc.) and to make available any other data and information that might be useful to settle the claim.
The claim is analyzed and settled individually, for each postal dispatch.
The Client Relationship Department registers each claim and confirms its receipt based on the receipt mode, so: by issuing/handing a registration number in case of claims made personally, by phone(SMS), email if the applicant makes his email address public or requests this, by appropriate filling in and signing the receipt confirmation in case of a claim written and dispatched by envelope with confirmation of receipt, respectively through the answering address in case of a claim received by any postal service different from the confirmation of receipt service, when there is an express request for this from the applicant, regarding the confirmation mode of the claim, his request will be taken into consideration.
Any claim will be registered in the « Electronic Register of Claims » and the requester will be indemnified based on the type of chosen service, with declared value or not, in a maximum term of 30 days from the favorable completion date of the claim, without exceeding the term of 3 months from its introduction date.
If the claim is founded, the indemnity will be offered cash at the nearest FAN Courier branch, by postal order or bank transfer, if the requester is natural person and if the requester is a legal entity, the indemnity will be given by payment order or compensation. The claim will be considered founded, if according to the legal dispositions and provisions of this document, FAN Courier Express is obliged to provide indemnities.
In case of a postal service provided by more providers, the provider who delivered the postal dispatch is obliged to send the received claims, for settlement, to the provider who picked up that postal dispatch.
FAN Courier EXPRESS S.R.L. is liable, in case of loss, theft or total damage for internal postal dispatches, such:
In case of loss, theft or total damage, besides the above mentioned indemnities, the tariffs cashed when the postal dispatch was delivered are also returned.
FAN COURIER EXPRESS S.R.L. is liable for internal postal dispatches, in case of loss or partial damage or destruction, as it follows:
In case of a dispatch which makes the object of a service with reimbursement, FAN COURIER EXPRESS S.R.L. is liable for the full value of the reimbursement if it did not return to the sender its full value or with the appropriate difference up to its full value, if the reimbursement was partially cashed from the receiver.
If the dispatcher declared a value smaller than the real one, the indemnity is at the level of the declared value.
In case of non-performance of the provisions which constitute additional characteristics of the postal services, named by the dispatcher through special specifications, only the tariffs, cashed in additionally to the applicable tariff for the standard postal service, will be returned.
The total loss of the content is equal to the loss of the postal dispatch.
If the claim addressed to the provider of postal services FAN Courier Express SRL was not settled conveniently or this was not answered in the term provided in the hereby general conditions regarding the provision of the postal services, the user in question can advance a claim to the regulation authority along with the proof of fulfillment of the prior claim procedure or a sue petition, in one year term from the delivery date of the postal dispatch,. The suing petition can be introduced whether a claim with the same object was advanced or not to the regulation authority.
In the following cases FAN Courier Express is exonerated of liability:
FAN Courier Express SRL is liable for the international dispatches according to the provisions of the articles regarding the compensation of internal dispatches.
Handling of personal character data
SC FAN Courier Express SRL knows the importance of personal data and undertakes to protect their confidentiality and security.
According to the requirements of the General Data Protection Regulation no. 679/2016 al U.E. for the protection of individuals regarding the processing of personal data and the free movement of such data, SC FAN Courier Express SRL manages safely and only for the specified purposes, the personal data provided in the context of the site’s visit and the purchase of SC FAN Courier Express SRL services under the brand: FAN Courier.
The purposes for which we collect and process personal data
SC FAN Courier Express SRL collects and processes personal data for the following processing purposes:
Under the Regulation, any individual may exercise the following rights
Time of data processing
For the data declared within the call center service, the duration of the data processing is 3 years, as a rule, or until the exercise of the right to object. Also, SC FAN Courier Express SRL can store personal data for such a long period of time, for probation and archiving purposes.
The hereby document is an integrated part of the commercial offer of FAN Courier Express SRL, representing the general clauses of the individual contract which will be considered signed between the dispatcher and FAN Courier Express SRL, when accepting the postal dispatch in the postal network. The individual contract is signed by accepting the provider’s offer by the dispatcher, without the necessity to draft a document.
S.C. FAN Courier Express SRL
Representative
Felix – Lucretiu Patrascanu